We are looking for a detail-oriented Billing Coordinator to support our growing service team. In this role, you will play a key part in keeping our billing process accurate, timely, and running smoothly. You’ll work closely with technicians, customers, and office staff to ensure every job is billed correctly and efficiently.

This is a great opportunity for someone with a strong accounting foundation—ideally in HVAC or a service-related industry—who enjoys problem-solving, working with data, and improving processes. For the right candidate, this role offers a path to grow into a broader service accounting position.

What You’ll Do

• Manage day-to-day billing activities for the service department, including purchase orders and invoice workflows

• Ensure job costs are accurately captured and billed; resolve discrepancies or missing information

• Work within service and accounting systems (Spectrum, BuildOps) to maintain clean, reliable data

• Partner with service and operations teams to address billing and job-costing questions

• Use Excel (pivot tables, lookups, filters) to analyze data and support reporting

• Help improve billing and accounting workflows for greater efficiency and accuracy

• Support alignment between field activity and financial reporting

Growth Opportunity:

• Assist with monthly financial reporting, budgeting, forecasting, and variance analysis as you grow in the role

What We’re Looking For

• Associate or bachelor’s degree in Accounting or Finance (preferred)

• 1+ years of accounting experience required

• 2+ years of billing and/or accounts receivable experience preferred

• Experience in HVAC, construction, or service industry strongly preferred

• Strong Excel skills and comfort working with accounting systems

• Detail-oriented with strong problem-solving and organizational skills

• Ability to communicate financial information clearly to non-financial teams

• Supportive work environment
• Eight paid holidays
• Start earning three weeks of PTO first year
• Company paid life insurance, short and long term disability
• 401(k) match of 100% up to 4%