Our Raleigh location is growing! Be a part of our success!

This position is responsible for providing back office support for the Raleigh business and operations team members. 

Typical Duties:
 

• Prop #, Job #, WO # recording and setup in Viewpoint
• Cosential (CRM) Data entry and reporting
• Project setup in Viewpoint
• Project billing setup and processing
• Purchase order and subcontract project manager support and processing
• Marketing and Prequalification partnership documentation, including D&B reports
• Support sales and operations with correspondences, spreadsheets and presentation data
• Viewpoint report generation and distribution as required
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Contact vendors on behalf of project managers to check status of material and equipment orders including delivery dates
• Bidding support – assist project manager with acquiring vendor quotes, submittals and required material and equipment data.
• Assist project managers with quote letters
• Preparation of operation and maintenance manuals for projects
• Process time sheets, expense reports, packing slips, purchase orders
• Project file support and close-out documentation
• Additional office duties as requested
• Pull D&B reports
• Manage permits and inspections
• Maintaining Cosential data base of customer information including updating data for proposals
• General support for project managers
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• Maintain electronic and hard copy filing system

Qualifications:

• Experience in administrative support role

• Strong written and oral communication skills
• Computer skills to include MS Word, EXCEL, Outlook, online programs, etc. 
• Ability to multi-task responsibilities
• Viewpoint experience a plus
• Construction experience a plus

Required skills:

• Able to effectively communicate with all levels of staff, including technical, professional and upper management
• Can-do, positive attitude
• Ability to prioritize and shift priorities to accomplish goals

What We Offer

• Supportive work environment
• Six paid holidays
• Two weeks of vacation after one year of service
• Medical, dental, life, vision, disability and 401(k) available after one month
• Flexible spending account to help you and your family pay for medical expenses

Pre-employment and random drug testing required. IF SUBMITTING RESUME PLEASE BE SURE TO INCLUDE DATES OF EMPLOYMENT.