Job Openings >> Administrative Assistant
Administrative Assistant
Summary
Title:Administrative Assistant
ID:1022
Location:Raleigh, NC
Department:Administrative
Description

Our Raleigh location is growing! Be a part of our success!

This position is responsible for providing back office support for the Raleigh business and operations team members. 

Typical Duties:
 

  • Prop #, Job #, WO # recording and setup in Viewpoint
  • Cosential (CRM) Data entry and reporting
  • Project setup in Viewpoint
  • Project billing setup and processing
  • Purchase order and subcontract project manager support and processing
  • Marketing and Prequalification partnership documentation, including D&B reports
  • Support sales and operations with correspondences, spreadsheets and presentation data
  • Viewpoint report generation and distribution as required
  • Assist in the ordering, receiving, stocking and distribution of office supplies
  • Contact vendors on behalf of project managers to check status of material and equipment orders including delivery dates
  • Bidding support – assist project manager with acquiring vendor quotes, submittals and required material and equipment data.
  • Assist project managers with quote letters
  • Preparation of operation and maintenance manuals for projects
  • Process time sheets, expense reports, packing slips, purchase orders
  • Project file support and close-out documentation
  • Additional office duties as requested
  • Pull D&B reports
  • Manage permits and inspections
  • Maintaining Cosential data base of customer information including updating data for proposals
  • General support for project managers
  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • Maintain electronic and hard copy filing system

Qualifications:

  • Experience in administrative support role
  • Strong written and oral communication skills
  • Computer skills to include MS Word, EXCEL, Outlook, online programs, etc. 
  • Ability to multi-task responsibilities
  • Viewpoint experience a plus
  • Construction experience a plus


Required skills:

  • Able to effectively communicate with all levels of staff, including technical, professional and upper management
  • Can-do, positive attitude
  • Ability to prioritize and shift priorities to accomplish goals

What We Offer
  • Supportive work environment
  • Six paid holidays
  • Two weeks of vacation after one year of service
  • Medical, dental, life, vision, disability and 401(k) available after one month
  • Flexible spending account to help you and your family pay for medical expenses

Pre-employment and random drug testing required. IF SUBMITTING RESUME PLEASE BE SURE TO INCLUDE DATES OF EMPLOYMENT. 
This opening is closed and is no longer accepting applications
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