Job Openings >> Administrative Assistant
Administrative Assistant
Summary
Title:Administrative Assistant
ID:1022
Location:Raleigh, NC
Department:Administrative
Description

Our Raleigh location is growing! Be a part of our success!

This position is responsible for providing back office support for the Raleigh business and operations team members. 

Typical Duties:
 

  • Prop #, Job #, WO # recording and setup in Viewpoint
  • Cosential (CRM) Data entry and reporting
  • Project setup in Viewpoint
  • Project billing setup and processing
  • Purchase order and subcontract project manager support and processing
  • Marketing and Prequalification partnership documentation, including D&B reports
  • Support sales and operations with correspondences, spreadsheets and presentation data
  • Viewpoint report generation and distribution as required
  • Assist in the ordering, receiving, stocking and distribution of office supplies
  • Contact vendors on behalf of project managers to check status of material and equipment orders including delivery dates
  • Bidding support – assist project manager with acquiring vendor quotes, submittals and required material and equipment data.
  • Assist project managers with quote letters
  • Preparation of operation and maintenance manuals for projects
  • Process time sheets, expense reports, packing slips, purchase orders
  • Project file support and close-out documentation
  • Additional office duties as requested
  • Pull D&B reports
  • Manage permits and inspections
  • Maintaining Cosential data base of customer information including updating data for proposals
  • General support for project managers
  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • Maintain electronic and hard copy filing system

Qualifications:

  • Experience in administrative support role
  • Strong written and oral communication skills
  • Computer skills to include MS Word, EXCEL, Outlook, online programs, etc. 
  • Ability to multi-task responsibilities
  • Viewpoint experience a plus
  • Construction experience a plus


Required skills:

  • Able to effectively communicate with all levels of staff, including technical, professional and upper management
  • Can-do, positive attitude
  • Ability to prioritize and shift priorities to accomplish goals

What We Offer
  • Supportive work environment
  • Six paid holidays
  • Two weeks of vacation after one year of service
  • Medical, dental, life, vision, disability and 401(k) available after one month
  • Flexible spending account to help you and your family pay for medical expenses

Pre-employment and random drug testing required. IF SUBMITTING RESUME PLEASE BE SURE TO INCLUDE DATES OF EMPLOYMENT. 

Alternatively, you can apply to this job using your profile on one of the following sites:

Powered by ApplicantStack